Contract Labour Compliance Management

Labour compliance is not just a legal requirement but also a strategic business imperative, comparitively all Labour-intensive industries, which rely heavily on manual labor for production processes, face specific compliance challenges due to the large workforce involved.

Although the goal of the new labor codes is to make compliance requirements simpler, businesses can find it difficult to comprehend and successfully apply the restrictions. Infractions may lead to penalties, legal action, and reputational harm for the business. Thus, for operations to run smoothly, comprehension of and adherence to these rules' terms are necessary.Contract labour compliance in India has undergone significant changes with the introduction of new labour codes aimed at simplifying and modernizing the country's labour laws. These codes seek to streamline compliance requirements, enhance transparency, and promote ease of doing business.

Nhancesmart's comprehensive solutions are designed to help labor-intensive industries navigate the complex regulatory landscape, reduce compliance risks. We offer customized solutions based on the specific needs and challenges of labor-intensive industries, ensuring that they meet their compliance obligations efficiently and effectively.

Our Scope of services is broadly specified but not limited to as below:

The Contract Labour (Regulation and Abolition) Act, 1970

• Tailor made an approach towards handling the requirements of Principal Employer / Contractor
• End-to-End Compliance support under the Contract Labour Regulation & Abolition Act, 1965 (CLRA) & Building and Other Constructions Workers Act, 1996. 
• Check of Minimum Wages Compliation as per the statute

The Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996 (BOCW Act)

• Registration of construction establishments under the BOCW Act.
• Assist contractors in obtaining licenses as required.
• Track and manage the timely renewal of licenses.
• End-to-End Compliance support under BOCW Act

The Inter-State Migrant Workers (Regulation of Employment and Conditions of Service) Act, 1979 (ISMW Act)

• Registration of construction establishments under the ISMW Act
• Ensure provision of suitable accommodation, medical facilities, and protective clothing for migrant workers
• Implement a monitoring mechanism to track compliance with the ISMW Act.
• Conduct regular compliance audits to ensure adherence to BOCW Act requirements.

Vendor Compliances & Compliance Audits

• Preparation of monthly compliance registers as per the state provisions and representing the audits at the principal employer premises
• Compliance Audits and providing customized periodical audit reports on the compliance status of vendors / contractors to mitigate the risk from the principal employer.
• Managing the vendors in terms of statute provisions

Statutory Compliance

The Employee Provident Fund and Miscellaneous Provisions Act, 1952

• Generating UAN
• Workings and Validations
• ECR upload and Generating of Monthly Challans for remittance
• Periodical Returns in line with the due timelines
• PF Help Desk

The Employee State Insurance Act, 1948

• Generating ESI Number and e-pehchan card
• Workings and Validations
• > ECR upload and Generating of Monthly Challans for remittance
• Periodical Returns in line with the due timelines

The Professional Tax Act

• Workings and Validations in line with the state provisions

The Labour Welfare Fund Act

• Workings and Validations in line with the state provisions

Payroll Compliances and Outsourcing

Nhancesmart offers end-to-end payroll compliance solutions, customizable to the requirements of clients covering all aspects of payroll management, including calculations, deductions, taxes, and compliance with labor laws. We leverage advanced technology, such as cloud-based platforms and automation tools, to streamline payroll processes, reduce errors, and improve efficiency.

Our Scope of services is broadly specified but not limited to as below:

• Accurate calculation of employee salaries, including basic pay, allowances, bonuses, and overtime.
• Compliance with all statutory requirements, including PF, ESI, PT, TDS, Labour Welfare Fund (LWF), and Gratuity.
• Generation of payslips and other payroll-related documents.
• Filing of periodic returns and reports with relevant authorities.
• Income Tax compliance - Calculation and deduction of TDS on salaries and Filing of quarterly and annual TDS returns
• Issuance of Form 16 to employees
• Offer advisory services on payroll-related tax matters
• Facilitation of employee claims and settlements related to statutory compliances like PF, ESI, EDLI
• Generate detailed payroll reports for management review
• Provide insights into payroll costs, trends, and compliance status
• Provide employees with access to a self-service portal to view payslips, tax deductions, leave balances, and other relevant information.
• Provide expert advice on payroll policies, structures, and compliance
• Cloud based document repository for managing compliance documents aligned with real time tracking and updates

Industrial Licensing & Registration Services

Industrial licensing and registration services refer to the process of obtaining the necessary licenses and registrations required to establish and operate an industrial unit. These services are essential for businesses to comply with legal requirements and operate legally in a particular jurisdiction.

Nhancesmart provides comprehensive support for industrial licensing and registration services, offering a range of solutions to help businesses obtain and maintain the necessary licenses and registrations required to operate legally which helps businesses stay compliant with all relevant laws and regulations, including labor laws, environmental regulations, and safety standards, to ensure smooth licensing and registration processes.

Our Scope of services is broadly specified but not limited to as below:

• Conduct a thorough assessment to determine the specific licensing and registration requirements for your industry and business operations
• Obtain necessary licenses specific to your industry, such as manufacturing licenses, trade licenses, environmental clearances, and more
• Expert consultation on applicable regulations and the necessary licenses and registrations
• Preparation and compiling all necessary documents required for license and registration applications.
• Complete and filing application forms accurately and efficiently to the relevant authorities
• Tracking the status of submitted applications and provide regular updates on progress
• Manage the timely renewal of licenses and registrations
• Ensure ongoing compliance with all regulatory requirements related to obtained licenses and registration
• Digital maintainenance of all licenses and registrations, including renewal dates and compliance status which provides realtime tracking and updates
• compliance with industry-specific regulations
• Conduct regular internal audits to assess compliance with licensing and registration requirement
• Represent clients in legal proceedings related to licensing and registration issues.
• Provide legal support in resolving disputes with regulatory authorities

Statutory Helpdesk

A statutory helpdesk is a dedicated service that assists businesses in understanding and complying with statutory regulations and requirements. It provides guidance, support, and information on various statutory matters, such as labor laws, tax regulations,and other legal requirements relevant to the business. The helpdesk typically offers services such as answering queries, providing information on regulatory changes, assisting with compliance documentation, and offering advice on how to adhere to statutory requirements effectively. The goal of a statutory helpdesk is to help businesses navigate the complex regulatory landscape, ensure compliance, and avoid legal issues.

Nhancesmart is your trusted partner if you are looking for reliable and effective statutory helpdesk services. Our expertise, customized solutions, comprehensive services, timely updates, cost-effective solutions, and reliable support helps you to address your employee concerns, grievances and support requirement towards statutory benefits

Our Scope of services is broadly specified but not limited to as below:

• Centralized helpdesk service to manage all employee queries related to statutory compliances
• Offer multiple channels for employees to reach the helpdesk, including phone, email, chat, and an online portal.
• prompt response and resolution of employee queries related to payroll, benefits, taxes, and other statutory compliance
• Address and resolve grievances related to statutory compliance in a fair and transparent manner.
• Escalation mechanism for unresolved or complex grievances
• Assist employees in filling out statutory forms and documentation, such as PF withdrawal forms, ESI claims, and tax declarations
• Manage queries related to statutory benefits like PF, ESI, and Gratuity
• Assist employees in the process of claiming benefits and resolving any issues
• Communicate updates to organizational policies related to statutory compliances
• Ticketing system to track and manage employee queries and grievances
• Generate regular reports on the types and volumes of queries received and resolved.
• Implementation advanced helpdesk software to streamline query management and resolution processes.
• Liaise with regulatory authorities on behalf of the organization to address compliance issues and obtain clarifications
• Continuously improve helpdesk operations based on feedback and performance metrics.

Compliance Registers & Documentation

Compliance registers and documentation play a crucial role in ensuring adherence to various labor laws and regulations. These tools help businesses maintain detailed records of their compliance activities, including employee hours, wages, benefits, and working conditions, as required by laws such as the Shops & Establishment Act, Contract Labour Compliance Act, Factories Act, Minimum Wages Act, the Payment of Bonus Act etc. Additionally complaince documentation in terms of remittances , returns are validated and aligned with statutory acts such EPF, ESIC, PT, LWF. Compliance registers and documentation also track training programs, safety inspections, and grievance redressal mechanisms, ensuring compliance with the Factories Act, the Industrial Employment (Standing Orders) Act, and other relevant legislation as applicable by the law which is governing the specific industry and state. It is mandated for businesses to demonstrate up-to date compliance documentations during audits, inspections, and legal proceedings, mitigating the risk of penalties and fines while fostering a culture of transparency and accountability in their labor practices.

Our Scope of services is broadly specified but not limited to as below:

• Centralized digital repository for storing all compliance-related documents securely
• Digital processing of compliance registers tailored to the organization's state-specific , Industry specific aligned with all applicable laws and regulations
• Access to the specific compliance register requirements based on industry, regulatory framework, and business operations
• Timely and accurate entry of compliance data into the registers through pre-set digital references
• Easy retrieval of documents through a well-organized filing system and search functionality
• Prepare & maintain statutory registers as required by various laws and regulations, such as the Shops and Establishments Act, Factories Act, and other applicable labor laws
• Support during audits by facilitating access to compliance registers and documentation
• Offer clarifications and explanations to auditors regarding compliance practices and documentation
• Updation of compliance registers and documentation to reflect new or amended regulations if necessary
• Implementation of compliance management software (Complysmart) to streamline vendor compliance monitoring and reporting

Posh Compliances

In any organization, POSH compliance is crucial since it protects workers from harassment and promotes a healthy work environment. A company's dedication to fostering a safe and respectful work environment for all employees is demonstrated by adherence to POSH regulations, such as the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. Organizations can increase productivity, empower workers, and improve morale by putting in place strong grievance redressal procedures, POSH policies, and frequent awareness campaigns. To ensure the organization's continued success and expansion, POSH compliance also helps to reduce legal and reputational risks.

For every organization to guarantee a respected and safe work environment for all of its workers, compliance with the Prevention of Sexual Harassment (POSH) policy is essential.

Our Scope of services is broadly specified but not limited to as below:

• Customized draft of POSH policy in compliance with the POSH Act and relevant regulations
• Review and update existing policies to align with current legal requirements and best practices.
• Assist in setting up the Internal Complaints Committee (ICC) as per legal requirements
• Member training to ICC members on their roles, responsibilities, and procedures
• Conduct Periodical workshops and training sessions for employees to raise awareness about sexual harassment and the POSH Act
• Sensitisation programs for managers and supervisors on preventing and addressing sexual harassment in the workplace
• Prepare and submit annual reports to the appropriate authorities as required by law